by Expensify · expensify.com ↗
Expense management software for receipt capture, expense reporting, approvals, reimbursements, and corporate card controls.
Expensify’s public pricing is deliberately simple for smaller teams and more opaque for larger deployments. The clearest public offer is the Collect plan, which the company now describes as a flat $5 per member per month with no annual commitment. Expensify says that plan includes a broad bundle of expense-management capabilities, not just basic receipt capture: SmartScan receipt automation, distance tracking, card controls, bill pay, invoicing, approvals, bank and accounting sync, travel, reimbursement, and team chat. That makes the published SMB price feel closer to an all-in operating layer for expense workflows than a narrow entry plan.
For buyers evaluating total cost, the biggest caveat is that not every tier is fully public. The supplied materials indicate that Expensify has a more complex history for larger customers, including active-user pricing, annual discounts, and card-based discounts. Third-party pricing references also point to a Control tier, but the official documents in this dataset do not disclose its exact dollar amount. In practice, that means small teams can budget around the published Collect rate, while larger organizations should expect a quote-driven conversation if they need advanced admin controls, policy management, or enterprise-scale deployment. Expensify also advertises a 30-day free trial and says individual use is free, so solo users can test the product before committing to a business subscription.
Freemium for individuals, publicly listed per-member subscription for SMBs, and quote-based enterprise-style pricing for higher tiers.
Public pricing materials say the Collect plan is flat at $5 per member per month and requires no annual commitment. The new simplified pricing took effect for customers who signed up after April 1, 2025, and the company says it applies in local currency equivalents for the UK, Australia, and New Zealand. A 30-day free trial is mentioned on the main website, and the company also notes that larger customers have historically had access to annual-subscription and Expensify Card discounts, although the exact discount structure is not fully disclosed in the supplied documents. The supplied documents do not publicly disclose renewal terms, seat minimums, or overage rules.
Flat $5/member/mo pricing is described as no annual commitment. The public materials do not disclose a separate seat minimum for this tier in the supplied documents.
Public materials describe this as a flat rate with no hidden conditions or complex calculations. Seat minimums and overage rules are not publicly disclosed in the supplied documents.
Third-party pricing references show a paid Control tier, but the supplied official documents do not publish a price. The supplied documents also do not state seat minimums or overage rules for Control.
Expensify describes personal use as free. The supplied documents do not disclose any separate individual plan limits, and the company pricing language applies to business plans.
Using the Expensify Card can offset subscription cost and may reduce the bill substantially. The exact discount depends on usage and is not presented as a fixed add-on price in the supplied documents.
A small business wants a simple expense-management plan with cards, reimbursements, approvals, and travel in one subscription.
Expected cost$5 per member per monthA company only needs individual receipt capture and personal expense tracking.
Expected costFreeA larger organization wants advanced admin controls and policy management.
Expected costNot publicly disclosedNo. The supplied documents clearly publish the Collect price at $5 per member per month, but they do not publish a complete official price list for every higher tier. Third-party references show a Control plan price, yet the official documents in this dataset do not provide a publicly disclosed dollar amount for that tier. If you need the exact enterprise cost, the available materials point to sales-assisted or quote-based pricing.
Yes. The main Expensify website says, “Try Expensify free for 30 days.” The supplied documents do not give a separate trial length for every plan, but they do clearly indicate a 30-day free trial for new users. After the trial, paid subscription pricing applies for company use. Individual use is described separately as free on the website.
No. Expensify says the Collect workspace is “flat $5/member/mo” with “no annual commitment.” The pricing-update blog also says the simplified pricing applies to customers who signed up after April 1, 2025. That makes the public SMB offer straightforward for monthly budgeting, although the documents do not disclose any separate minimum term or renewal rule.
The supplied official pricing update says the full Collect plan includes unlimited SmartScans and distance tracking, Expensify Cards with Smart Limits, bill pay and invoicing, expense approvals, third-party card feeds and reconciliation, next-day ACH and global reimbursement, QuickBooks Online and Xero sync, Gusto and Zenefits sync, Expensify Travel, and Expensify Chat. The news release also says the plan gives access to the full suite of Expensify features, including expense tracking, corporate cards, travel booking, and team chat. The documents do not present these as separate paid add-ons, which suggests they are bundled into the plan.
