by Microsoft · microsoft.com ↗
Business intelligence platform for dashboards, reporting, and self-service analytics.
Freemium with publicly listed per-user subscriptions plus quote-based/variable capacity pricing
Public pricing is disclosed for Pro and Premium Per User on the official Microsoft pricing page as user/month pricing paid yearly. Microsoft explicitly says Pro is available for self-service purchase and through the Microsoft 365 admin center, and that Premium per user subscriptions are also available for self-service purchase. The official pricing page says some offers are available to buy now with a credit card, while enterprise pricing and offers may require contacting Microsoft. Microsoft also states that academic, government, and nonprofit pricing are available, and that prices can vary by region and currency. In the November 2024 pricing update, Microsoft said the Pro and PPU increases apply globally to new and existing commercial customers upon renewal as of April 1, 2025.
Included in Microsoft Fabric free account. No credit card required. The official pricing page says the product is not available in some markets, and the free account is positioned for report creation rather than full collaboration.
Power BI Desktop and service guidance indicate a Pro license is needed to publish content to app workspaces, share content with others, and collaborate outside Premium capacity. Microsoft also states that free users cannot consume shared content outside Premium capacity.
The official pricing page says PPU includes all Pro features and adds larger model sizes and more frequent refreshes. Microsoft Learn states PPU-only features are available only to PPU users.
The official pricing page does not publish a numeric public price for Embedded and instead routes buyers to pricing/contact sales. The page positions Embedded for app-embedded analytics scenarios.
Microsoft says this option is an annual purchase and that it saves 40.5% over pay-as-you-go prices. The page also notes per-user licenses are required for certain activities.
The official pricing page does not disclose a public numeric price for this tier and directs buyers to see Fabric pricing/contact sales. Microsoft also notes per-user licenses are required for certain activities.
Microsoft says this add-on is available for users with Power BI Pro, Microsoft 365 E5, and Office 365 E5 licenses to step up to Power BI Premium per user.
A small team needs to publish and share dashboards internally without buying capacity.
Expected cost$14.00 per user/month, paid yearly for each collaborating userA data professional needs enterprise-scale features and larger model sizes.
Expected cost$24.00 per user/month, paid yearlyA software company wants to embed analytics inside its own app.
Expected costNot publicly disclosed; quote-based or variableAn organization wants free users to view shared content without buying licenses for every viewer.
Expected costNot publicly disclosed; capacity-based economics applyYes. Microsoft offers a Free account and says it includes Power BI in Microsoft Fabric free account with no credit card required. The free license is useful for creating personal content and trying the service, but it does not include all sharing and collaboration capabilities. For publishing and sharing with others outside eligible capacity scenarios, buyers generally need Pro or Premium Per User.
Microsoft’s official pricing page lists Power BI Pro at $14.00 user/month, paid yearly, and Power BI Premium Per User at $24.00 user/month, paid yearly. Microsoft’s pricing update blog says these prices apply starting April 1, 2025 for new and existing commercial customers upon renewal. The company also says the offers are priced comparably in other currencies, so exact local pricing can vary.
No. Microsoft Learn explains that free users can view shared content in Premium capacity and create content in My workspace, but they cannot publish to app workspaces or share content with others. Power BI Pro or PPU is needed for publishing, editing, and sharing in many common collaboration scenarios. The exact requirement depends on where the content is stored and which workspace roles are assigned.
Yes. Microsoft says you can try for free, and Microsoft Learn notes that users can start a trial or purchase a license from their account manager. The documentation also says a trial can end and the license will revert to the previous version, such as free or Pro. Availability can depend on whether the organization allows self-service trials.
