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OnPay Payroll Pricing, Plans, and Availability

#11 in Payroll Software

by OnPay · onpay.com ↗

Payroll software for small businesses with tax filing and employee pay management.

#11Payroll SoftwareSmall business
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Pricing at a glance

◇ Pricing model

Base monthly fee plus per-worker monthly fee; optional add-ons for HR and compliance services.

↻ Billing notes

OnPay publicly describes monthly pricing and says the first month is free. The pricing pages do not advertise annual billing, seat minimums, or discount programs for standard payroll customers, and the Help Center says student or other discounts are not offered. OnPay also says there is no fee for cancelling a pay run, and the per-employee fee applies only once per month.

Plans and pricing

2 tiers

Payroll Essentials

Monthly
$49 base + $6/worker per month
  • Full-service payroll
  • Pay W-2 and 1099 workers
  • Federal, state, and local taxes
  • Payroll in multiple states
  • Unlimited pay runs and schedules
  • Hiring and onboarding

Unlimited pay runs and schedules; the per-employee fee applies once per month per worker included in at least one pay run.

HR add-on

Monthly
$15 base + $2/worker per month
  • PTO dashboard and management
  • PTO requests and manager approvals
  • Team calendar view
  • Messaging and notes with employee requests
  • Time-off history stored with employee records
  • Onboarding workflows and eSignatures

Optional add-on to the base payroll plan.

Add-ons and extras

HR

$15 base + $2/worker per month

Adds PTO dashboard and management, onboarding workflows and eSignatures, employee directory and org charts, documents and records management, equipment and software provisioning, and HR insights and engagement.

Compliance Resources

$10 base

Provides proactive state-by-state compliance alerts and comprehensive compliance resources.

Live HR Support

$75 base

Concierge HR support backed by licensed HR experts plus an extensive HR document template library.

Direct Mail Service for year-end forms

$10 per form

OnPay prints, pressure seals, and mails year-end forms directly to employees and contractors.

Hidden and indirect costs

Worth budgeting for
⚠  OnPay says it does not charge hidden fees, but sales tax may still apply to SaaS subscription payments in states where it is required. The Help Center also notes that workers included in at least one pay run during the billing period are counted for the per-employee fee, even if they had no entered hours or earnings.
⚠  Year-end forms are free to self-print, but the optional Direct Mail Service is billed separately at $10 per form. OnPay also notes that it does not charge extra for features such as tax filings and payments in multiple states, off-cycle runs, or run cancellations.

What buyers actually pay

A very small business running payroll for a handful of employees

Expected costStarting at $55 per month for the base plan plus $6 per worker per month, before any optional add-ons or taxes.
Number of paid workers included in at least one pay runOptional HR add-onSales tax where applicable

A business that wants HR capabilities in addition to payroll

Expected costBase payroll pricing plus the HR add-on at $15 base + $2 per worker per month.
Payroll headcountHR add-on usageAny optional compliance or live HR support enhancements

An accounting firm evaluating the partner program

Expected costOnPay says partner pricing starts at $49 per month + $6 per worker, with revenue share or discounts depending on partner level and client count.
Number of payroll clientsNumber of paid workersPartner tier

Pricing FAQ

OnPay says, "Get Your First Month Free," and also repeats that users can get one month free. The public pricing materials do not describe a longer trial period. The most explicit publicly disclosed promotional offer in the supplied documents is the first month free mention on the pricing page.

OnPay says there are no implementation or integration fees, and it also highlights free setup and data migration. The Help Center says you can expect free account setup and dedicated onboarding support. Based on the supplied documents, setup is included rather than sold as a separate charge.

The base fee includes payroll platform access, unlimited pay runs, tax filings and payments in all 50 states, payment methods like direct deposit, debit cards, or checks, employee online access, and live customer support. OnPay also states that many standard essentials, such as W-2s, 1099s, year-end filings, and multiple-state tax work, are included. The pricing model is designed to avoid surprise add-on charges for core payroll functions.

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