Expense management software for SMB and mid-market teams with receipt capture and approvals.
Webexpenses positions its pricing as simple and transparent, but the public details show a mix of published monthly per-user tiers, a fixed monthly SMB package, and some quote-only or not-publicly-disclosed options. For buyers comparing expense management software, the main takeaway is that Webexpenses publishes starting prices directly on its official pricing page, while still reserving more customized enterprise and account-specific pricing for direct conversations. The platform’s public page also emphasizes that all plans include core expense management features, with higher tiers adding controls, integrations, card capabilities, reimbursement tools, and support upgrades. If you are budgeting for a small team, a published starter tier is available; if you are planning a larger rollout, the total cost will depend on the region, tier, and active-user count. The FAQ also makes clear that you can size your subscription to expected monthly claim processors and pay for additional active users only when needed, which is important for forecasting real-world spend.
Per-user subscription pricing for core expense management, with separate quote-only or not fully disclosed enterprise/custom tiers.
Webexpenses presents per-user monthly pricing on its official pricing page, alongside a fixed monthly SMB package. The FAQ says customers can set a subscription based on expected monthly claim processors and pay for additional users when they actively process a claim. The official pages do not publish a general trial length or annual-discount policy; however, the SMB tier is explicitly shown with a "Try for FREE" call to action, while other tiers are shown with "Book a demo." Seat minimums are not broadly disclosed except for the US Essential tier, which is shown for 1-35 users, and the SMB tier, which is shown for up to 25 loaded licences.
Official pricing page shows this tier at £7.5 per user/month. No public seat minimum is stated on the pricing page.
Official pricing page shows this tier at £9 per user/month. No public seat minimum is stated on the pricing page.
Official pricing page shows this tier at £13 per user/month. No public seat minimum is stated on the pricing page.
This SMB tier is shown as a fixed monthly plan with up to 25 loaded licences. The page does not publicly disclose whether usage beyond 25 licences is overage-based or quote-based.
This US-style Essential tier is shown at $12 per user/month and is limited to 1-35 users on the pricing page.
This US-style Scale tier is shown at $15 per user/month. No public seat minimum is stated on the pricing page.
This US-style Pro tier is shown at $22 per user/month. The page does not publicly disclose a seat minimum.
The official pricing page labels Pro as an enterprise solution with full customisation and premium service, but does not publish a price.
The pricing page lists Webexpenses Cards as included across tiers and also references cashback on Expense Cards purchases. The page does not publish a standalone card fee or setup charge.
Scale includes cashback on Expense Cards purchases at 0.5%, while Pro lists cashback at 0.75%. This is presented as a benefit rather than a separately priced add-on.
The highest published cashback rate on the pricing page is 0.75% for Pro. The page does not describe this as a purchasable add-on.
A small team wants a published starter price for expense management.
Expected cost£7.5 per user/month on the UK Essential plan, or $12 per user/month on the US Essential plan.A team needs a fixed monthly package instead of per-user pricing.
Expected cost$300 per month for SMB, with up to 25 loaded licences.A larger organization wants advanced controls, cards, SSO, and broader integrations.
Expected cost£9 per user/month for UK Scale, £13 per user/month for UK Pro, $15 per user/month for US Scale, or $22 per user/month for US Pro.A buyer needs enterprise customization or premium service.
Expected costNot publicly disclosed.Webexpenses does publish several public price points on its pricing page, including per-user monthly tiers and one fixed monthly SMB package. However, it also includes an enterprise-style tier where the price is not publicly disclosed, and some account-specific pricing is described as customizable. If you need a precise quote for a larger or more complex deployment, the company directs buyers to book a demo or get in touch.
The official pricing page shows a "Try for FREE" call to action for the SMB plan. The documents provided do not clearly state the duration or terms of that trial, and they do not describe a permanent free plan. For the other published tiers, the page mainly uses "Book a demo" rather than public checkout language.
The FAQ says the pricing structure allows everyone in the business to have a licence, but customers do not necessarily pay for every employee each month. It also says buyers can set the subscription based on how many users they expect to process claims each month and then pay for additional users when they actively process a claim. That makes the pricing model effectively usage-based within a per-user framework.
The supplied documents do not publicly disclose annual discounts or a standard contract term. The pricing and FAQ pages focus on monthly per-user pricing, a fixed monthly SMB plan, and demo-led sales for some tiers. If a buyer needs annual billing terms or discounted multi-year pricing, those details are not published in the provided materials.
