Index
Book a demo

Zoho Projects Pricing, Plans, and Availability

#10 in Project Management

by Zoho · zoho.com ↗

Project management software for task tracking, milestones, timesheets, and collaboration.

#10Project ManagementSmall business
Visit website ↗

Pricing at a glance

Zoho Projects uses a straightforward freemium pricing model with tiered subscriptions and capacity-based add-ons. The official pricing pages show a Free plan for small teams, then paid Premium, Enterprise, and Ultimate editions that expand project limits, automation, reporting, custom fields, dashboards, and collaboration controls. Zoho also presents the product as pay-as-you-go, with monthly and yearly billing references throughout the pricing pages, plus a 15-day free trial that does not require a credit card. For buyers comparing total cost, the most important variables are user count, storage needs, workflow execution limits, add-ons such as read-only users or resources, and whether your organization is large enough to require a personalized quote. In the supplied materials, some plan names and features are public while the dollar amounts for the paid Zoho Projects tiers are not exposed, so the page should clearly say where pricing is not publicly disclosed rather than guessing.

◇ Pricing model

Freemium, per-user subscription with monthly and annual billing options; higher-capacity add-ons and quote-only pricing for very large user counts.

↻ Billing notes

Zoho Projects is described as pay-as-you-go with monthly or yearly billing, and the official pages say users can upgrade or downgrade any time if they are the portal owner. The product page offers a 15-day free trial with no credit card required, and the trial gives hands-on access to paid features. The pricing comparison page also says users can downgrade to a free plan with access to two projects and limited features, and that customers with more than 5,000 users should request a personalized quote. Annual billing is repeatedly referenced for add-ons and pricing comparisons, but the supplied text does not disclose a public annual discount percentage for Zoho Projects itself.

Plans and pricing

4 tiers

Free

Monthly or yearly
$0
  • Up to 5 users
  • 3 projects
  • Subtasks
  • Whiteboard
  • 5 GB of storage space
  • iOS and Android apps

Free plan includes up to 5 users and 3 projects, with limited storage and workflow automation capacity.

Premium

Monthly or yearly
Not publicly disclosed
  • Unlimited projects
  • Custom views and statuses
  • Project custom modules
  • Task blueprint
  • Project budget and EVM
  • Time logs and timesheets

The official pricing page lists Premium as a paid tier but does not publicly disclose a dollar amount in the supplied text.

Enterprise

Monthly or yearly
Not publicly disclosed
  • 10 read-only users
  • Resources add-on availability
  • Global custom modules
  • Custom profiles, roles, and fields
  • Custom domain
  • Workflow actions (50,000 executions/month)

The official pricing page lists Enterprise as a paid tier but does not publicly disclose a dollar amount in the supplied text.

Ultimate

Monthly or yearly
Not publicly disclosed
  • 15 GB storage per user (minimum 150 GB per organization)
  • 100 read-only users
  • 100 resources
  • Unlimited custom dashboards
  • Multi-user and multi-project timesheets
  • DAP integration

The official pricing page lists Ultimate as a paid tier but does not publicly disclose a dollar amount in the supplied text.

Add-ons and extras

Client Users

Not publicly disclosed

Client user add-ons are offered on the comparison page, with pricing shown only as a per-client-user monthly or annual-billed add-on but the dollar amount is not exposed in the supplied text.

Read-only Users

Not publicly disclosed

Read-only user add-ons are available for paid plans, shown as a bundle of 5 read-only users per month or billed annually; no dollar amount is visible in the supplied text.

Resources

Not publicly disclosed

Resource add-ons are available for paid plans, shown as a bundle of 5 resources per month or billed annually; the supplied text does not include the dollar price.

Lite Users

Not publicly disclosed

Lite users are available as an add-on on the Ultimate tier and are described as users who can view modules such as Tasks, Bugs, and Phases, and add timelogs and timesheets; the supplied text does not show a dollar amount.

Hidden and indirect costs

Worth budgeting for
⚠  The official pricing pages indicate that some commonly needed capacity is not included in base plans and must be purchased separately, including client users, read-only users, resources, and Lite users. Zoho also states that larger deployments over 5,000 users should request a personalized quote, which means the actual total cost can rise based on user count and selected add-ons. In addition, the comparison page shows overage-style capacity differences in storage, workflow executions, dashboards, and custom modules, so the effective price can vary materially by organization size and feature usage.

What buyers actually pay

A small team wants to try Zoho Projects before committing.

Expected cost$0 during the 15-day trial; afterward, the team can stay on the Free plan if its needs fit within the free limits.
Trial lengthFree plan user capFree plan project limit

A growing team needs paid project management with unlimited projects, time tracking, and custom views.

Expected costNot publicly disclosed in the supplied text.
Paid tier selectionNumber of usersAnnual versus monthly billingNeed for add-ons such as read-only users or resources

A large organization needs more than 5,000 users.

Expected costNot publicly disclosed; Zoho says to request a personalized quote.
Total user countEnterprise add-on needsCustom deployment requirements

Pricing FAQ

Yes. Zoho Projects shows a Free plan for up to 5 users, and the official pricing page also says there is a 15-day free trial with no credit card required. The trial provides access to the features of the paid editions, so buyers can evaluate the product before paying. If the trial is not converted, the account can remain on the free plan with limited features.

Zoho Projects says it is a pay-as-you-go service, so customers can upgrade or downgrade whenever they need, provided they are the portal owner. The page also states there is no long-term contract and that users may cancel their account any time. When downgrading to the free plan, users retain access to two projects with limited features rather than losing all data.

No. The supplied official pricing pages clearly describe Premium, Enterprise, and Ultimate tiers and their included features, but the text does not expose dollar amounts for those plans. In that case, the safest buyer-facing wording is that pricing is not publicly disclosed in the supplied materials. For larger usage, Zoho directs buyers with more than 5,000 users to request a personalized quote.

↓Next: Alternatives