OnPay pricing 2026: plans and costs
How AI answers describe OnPay pricing
Based on published pricing for 2026, OnPay, Gusto, and Patriot Payroll are particularly good options.
Compared to: Gusto · Patriot Software · QuickBooks Payroll
- OnPay is one of the clearest choices for transparent payroll pricing: it publicly lists a flat $49/month base fee plus $6 per employee, with unlimited payroll runs and no per-feature pricing surprises.
- OnPay — Features a flat, transparent pricing structure with a single core plan plus a predictable per-person monthly fee.
Quick pricing summary
- Payroll Essentials: $49 per month plus $6 per worker
- HR: $15 per month plus $2 per worker
- HR + Time Tracking: $21 per month plus $4 per worker
- Bundled HR: $71 per month plus $1 per worker
- Bundled HR + Time Tracking: $81 per month plus $4 per worker
- Time Tracking: $15 per month plus $4 per worker
- Worth noting: Partner pricing for accounting firms. Partners get 10% to 20% discounts or a 15% to 20% revenue share depending on client count. Page shows a footer note that pricing starts at $55 per month, which differs from the $49 base shown for Payroll Essentials.
Plans
Payroll Essentials
$49 per month plus $6 per worker
- W-2s, 1099s, and year-end filings included
- Unlimited pay runs and schedules
- Federal, state, and local tax filings included
- Pay workers in as many states as you need
- Expert support by phone, chat, and email
- No implementation or integration fees
HR
$15 per month plus $2 per worker
- HR add-on to Payroll Essentials
HR + Time Tracking
$21 per month plus $4 per worker
- HR and Time Tracking add-ons
Bundled HR
$71 per month plus $1 per worker
- Bundled HR pricing with Payroll Essentials
Bundled HR + Time Tracking
$81 per month plus $4 per worker
- Bundled HR and Time Tracking pricing with Payroll Essentials
Time Tracking
$15 per month plus $4 per worker
- Time Tracking add-on
Hidden costs & add-ons
| Cost driver | Price | When it applies |
|---|---|---|
| Health Insurance | Only pay plan premiums | Benefits |
| Workers' Comp | Cost determined by plan selections | Benefits |
| 401(k) | Cost determined by plan selections | Benefits |
OnPay pricing vs alternatives
| Brand | Entry price | Free plan | Model | Best for | |
|---|---|---|---|---|---|
| OnPay | $15 per seat / mo | No | Per seat | — | |
| Gusto | — | — | — | U.S. small and midsize businesses | Compare → |
| Patriot Software | $17 / mo | No · 30-day trial | Flat tiers | US small businesses with up to 500 employees, and the accountants and bookkeepers who serve them | Compare → |
| QuickBooks Payroll | — | — | — | Small businesses that already use QuickBooks Online and want payroll reconciled with their books | Compare → |
| ADP Workforce Now | — | — | — | — | Compare → |
List prices as published on onpay.com/payroll/software/accountants/pricing/. Totals are worked examples, not quotes.