CapacitiesA studio for your mind
vs
TanaYour meetings. Minus the homework.
Comparison · Knowledge Management · weekly run Nov 3
Capacities vs Tana
Which one do AI engines recommend, and how do they differ on price, fit and features?
The short answer
Capacities is the stronger AI pick in Knowledge Management: it has a visibility score of 2.2 versus 1.3 for Tana, and ranks ahead in 100% of the answers that name both.
Choose Capacities if…
- You want the brand AI engines rank higher (2.2 vs 1.3)
- You want a lower entry price ($9.99 vs $19)
- Flat tiers pricing suits your budget better than per seat
- Organizes information around real-world objects rather than flat files or folders
Choose Tana if…
- You need SOC 2 Type 2 or GDPR compliant coverage
- You prefer a larger, established vendor (11–50 employees)
- Per seat pricing suits your budget better than flat tiers
- powerful node-based outliner
AI visibility side by side
Latest weekly run · Nov 3
| Metric | Capacities | Tana |
|---|---|---|
| Visibility score | 2.2% | 1.3% |
| Change vs last week | New | New |
| Rank in Knowledge Management | #31 | #42 |
| Share of voice | 0.6% | 0.6% |
| Mentions this run | 3 | 3 |
| Positive in AI answers | — | — |
The stronger value in each row is marked with a ✓.
Visibility score trend
Weekly runs over the last 60 days
Capacities 0pp · Tana 0pp over 0 weekly runs.
Engine by engine
Capacities leads on 2 of 3 engines
ChatGPT
AI Mode
Perplexity
CapacitiesTana
Head to head in AI answers
2 engine answers name both brands
2Capacities ranked higher
0Tana ranked higher
| Prompt | Engine | Capacities | Tana |
|---|---|---|---|
| Alternatives to the most popular knowledge management tool | ChatGPT | #4 | #5 |
| Alternatives to the most popular knowledge management tool | AI Mode | #8 | #9 |
Features, pricing & fit
| Dimension | Capacities | Tana |
|---|---|---|
| Pricing model | Flat tiers | Per seat |
| Entry price | Free; paid from $9.99 / mo | Free; paid from $19 per seat / mo |
| Free plan | Yes | Yes |
| Deployment | Desktop, web and mobile apps | Desktop app for Mac, Windows and Linux, plus web |
| Compliance | — | SOC 2 Type 2, GDPR compliant |
| Support | Active Discord community, Email support, Priority support for Believer subscribers | FAQ on tana.inc, Designated customer success manager on the Business plan |
| Founded | 2022 | — |
| Headquarters | Freiburg im Breisgau, Germany | Palo Alto, CA, United States |
| Employees | 1–10 | 11–50 |
| Funding | Accelerator-type deal (Media Lab Bayern) | Series A · $25M raised |
| Best for | Individuals who think for a living, such as writers, researchers, students, developers and founders | AI-native teams whose agents need meeting context |
Plans side by side
Capacities
Capacities Basic$0free forever
Capacities Pro$9.99month
Capacities Believer$12.49month
Tana
Free$0free forever
Pro$19per member per month, billed monthly
Business$35per member per month, billed yearly (from price)
Pros and cons
Themes from the AI answers that mention each brand
Capacities
- Organizes information around real-world objects rather than flat files or folders
- Natural knowledge organization
Tana
- powerful node-based outliner
- turns messy notes into structured networked hubs
- advanced AI-powered knowledge management
Data collected ·ChatGPT, Perplexity, Google AI Mode·coverage 100%·next run
Cite as: SlateIndex, “Capacities vs Tana”, https://slateindex.ai/compare/capacities-vs-tana, data of Nov 3, 2026. Licence: CC BY 4.0.