Notion vs Smartsheet

Which one do AI engines recommend, and how do they differ on price, fit and features?

The short answer

Smartsheet is the stronger AI pick in Project Management: it has a visibility score of 20.8 versus 14.5 for Notion, and ranks ahead in 47% of the answers that name both.

Choose Notion if…

You want a free plan to start
AI answers describe it more positively (40% vs 36% positive)
You need SOC 2 Type II or ISMAP or BSI C5 or ISO 27017 or ISO 27018 or ISO 27701 or HIPAA or CCPA coverage
flexible all-in-one workspace

Choose Smartsheet if…

You want the brand AI engines rank higher (20.8 vs 14.5)
You need SOC 2 or FedRAMP or HIPAA (BAA) coverage
You prefer a larger, established vendor (1,001–5,000 employees)
Enterprise-scale portfolio management and roll-ups

AI visibility side by side

Latest weekly run · Nov 3

Metric	Notion	Smartsheet
Visibility score	14.5%	20.8%
Change vs last week	New	New
Rank in Project Management	#7	#6
Share of voice	5.2%	6.3%
Mentions this run	28	35
Positive in AI answers	40%	36%

The stronger value in each row is marked with a ✓.

Visibility score trend

Weekly runs over the last 60 days

Notion 0pp · Smartsheet 0pp over 0 weekly runs.

Engine by engine

Smartsheet leads on 2 of 3 engines

ChatGPT

13%

25.6%

AI Mode

20.6%

17%

Perplexity

10%

19.8%

NotionSmartsheet

Head to head in AI answers

15 engine answers name both brands

8Notion ranked higher

7Smartsheet ranked higher

Prompt	Engine	Notion	Smartsheet
How do I choose a project management tool for a mid-market team?	Perplexity	#8	#5
What are the best Project Management tools in 2026?	ChatGPT	#7	#6
What are the best Project Management tools in 2026?	Perplexity	#8	#5
Top project management tool options for B2B SaaS companies	Perplexity	#7	#8
Which project management tool has the best reviews?	ChatGPT	#3	#6
Which project management tool has the best reviews?	AI Mode	#4	#5
Which project management tool has the best reviews?	Perplexity	#3	#5
Alternatives to the most popular project management tool	ChatGPT	#7	#8
Alternatives to the most popular project management tool	AI Mode	#5	#9
Best project management tool with AI features	Perplexity	#6	#9
Which Project Management tools offer annual discounts?	Perplexity	#8	#6
Official website of the top project management tool vendors	ChatGPT	#9	#6

Features, pricing & fit

Dimension	Notion	Smartsheet
Pricing model	Per seat	Per seat
Entry price	Free; paid from $10 per seat / mo	$12 per seat / mo
Free plan	Yes	No · 30-day trial
Deployment	Cloud-hosted, with web, desktop and mobile apps	Cloud-based
Compliance	SOC 2 Type II, ISO 27001, ISMAP, BSI C5, ISO 27017, ISO 27018, ISO 27701, HIPAA, GDPR, CCPA	SOC 2, ISO 27001, GDPR, FedRAMP, HIPAA (BAA)
Support	Help button in the app, Priority support, Premium support (custom), Customer success manager (Enterprise)	Help and learning content, Smartsheet Community, Web-based ticketing, Smartsheet University (add-on)
Founded	2016	2005
Headquarters	San Francisco, California, United States	Bellevue, Washington, USA
Employees	501–1,000	1,001–5,000
Funding	Tender offer · $335M raised	Post-IPO equity round
Best for	Individuals, small teams, growing businesses and enterprises that want docs, databases and AI agents in one workspace	Organizations running project, portfolio and operational work at scale, including enterprise PMOs.