ProofHub vs Smartsheet
Which one do AI engines recommend, and how do they differ on price, fit and features?
The short answer
Smartsheet is the stronger AI pick in Project Management: it has a visibility score of 20.8 versus 2.7 for ProofHub, and ranks ahead in 100% of the answers that name both.
Choose ProofHub if…
- Flat tiers pricing suits your budget better than per seat
Choose Smartsheet if…
- You want the brand AI engines rank higher (20.8 vs 2.7)
- You want a lower entry price ($12 vs $45)
- AI answers describe it more positively (36% vs 0% positive)
- You need SOC 2 or ISO 27001 or GDPR or FedRAMP or HIPAA (BAA) coverage
AI visibility side by side
Latest weekly run · Nov 3
| Metric | ProofHub | Smartsheet |
|---|---|---|
| Visibility score | 2.7% | 20.8% |
| Change vs last week | New | New |
| Rank in Project Management | #28 | #6 |
| Share of voice | 1.1% | 6.3% |
| Mentions this run | 7 | 35 |
| Positive in AI answers | 0% | 36% |
The stronger value in each row is marked with a ✓.
Visibility score trend
Weekly runs over the last 60 days
ProofHub 0pp · Smartsheet 0pp over 0 weekly runs.
Engine by engine
Smartsheet leads on 3 of 3 engines
Head to head in AI answers
5 engine answers name both brands
| Prompt | Engine | ProofHub | Smartsheet |
|---|---|---|---|
| Which project management tool has the best reviews? | Perplexity | #9 | #5 |
| Compare the leading Project Management platforms | Perplexity | #16 | #6 |
| Which project management tool offers a free trial? | Perplexity | #10 | #2 |
| Which Project Management tools offer annual discounts? | Perplexity | #13 | #6 |
| Official website of the top project management tool vendors | ChatGPT | #19 | #6 |
Features, pricing & fit
| Dimension | ProofHub | Smartsheet |
|---|---|---|
| Pricing model | Flat tiers | Per seat |
| Entry price | $45 / mo | $12 per seat / mo |
| Free plan | No · 14-day trial | No · 30-day trial |
| Deployment | — | Cloud-based |
| Compliance | — | SOC 2, ISO 27001, GDPR, FedRAMP, HIPAA (BAA) |
| Support | 24/7 support team, Help center, Priority support on paid plans, Email support@proofhub.com | Help and learning content, Smartsheet Community, Web-based ticketing, Smartsheet University (add-on) |
| Founded | 2012 | 2005 |
| Headquarters | Covina, California, USA | Bellevue, Washington, USA |
| Employees | 11–50 | 1,001–5,000 |
| Funding | Bootstrapped | Post-IPO equity round |
| Best for | Teams of all sizes, including remote teams that work with clients and need custom access roles | Organizations running project, portfolio and operational work at scale, including enterprise PMOs. |
Plans side by side
Smartsheet
Pros and cons
Themes from the AI answers that mention each brand
ProofHub
Profile in progress.
Smartsheet
- Enterprise-scale portfolio management and roll-ups
- Spreadsheet-style data grids and familiarity
- Flexible dashboards, reporting, and automation
- Critical path scheduling and resource management
- Aggregates data from other tools into one view
Data collected ·ChatGPT, Perplexity, Google AI Mode·coverage 100%·next run
Cite as: SlateIndex, “ProofHub vs Smartsheet”, https://slateindex.ai/compare/proofhub-vs-smartsheet, data of Nov 3, 2026. Licence: CC BY 4.0.